Too Expensive – We Are Only A Small Club

It is too expensive – we are only a small club

The above statement is one I often hear from people when searching for a Race Night to raise funds for a small club.

This is something I always bear in mind and have devised my Race Nights to suit all sizes of clubs, large or small. The fact is, the number of people actually attending your night has little bearing on the amount of funds you will raise!

The whole fundraising process starts from the minute my Race Night pack lands on your doorstep. There is vital information inside on how to raise money for your club and almost every Race Night I host has all of their costs covered AND are in profit before the night.

This is why I say you can hold a Race Night and have NOBODY turn up, yet still raise money for your club.

Due to competition I cannot divulge all the information publically, but have spent many hours, weeks and months (in fact it is ongoing) looking at how clubs can successfully raise money, whilst having a minimal risk factor.

As a general guide, most clubs turn up to the beginning of the Race Night having all costs covered and around £3-400 in profit (this is what occurs, but can be no way a guarantee, your effort in pre-planning is required).

I also ensure that all the work involved in this fundraising is not just left to the organiser, but all members of the club.

I host many Race Nights every year, and have done for the past 10 years, and have NEVER had a night where the club was out of pocket in any way.

When organising a fundraising night, the general thoughts are to ‘go with the cheapest’ to save money. This is a bad idea! I have heard of Race Nights organised ‘on the cheap’ where the club has actually lost money, or raised very little – in fact in one case, a parent offered to host the night for free and the club lost money (still can’t work that out).

As well as giving you fantastic pre-planning information, full support and all equipment needed, I also include quite a few ‘extras’ on the night which alone can often more than cover my fee.

The main challenge I face though is I cannot give too much away, and realise there is a huge element of trust on your part. I have sent countless hours tweaking my Race Night and to publically divulge everything I do would be suicidal to my business.

I can make one promise though – I have NEVER had any Race Night where the organiser has been disappointed in either the entertainment or the funds raised!

Afternoon Race Event – Race Night

One of my Race Nights this weekend has been an afternoon Race Event for a local kids football club. The reason behind holding it in an afternoon was because the club hold an annual Race Night for fundraising, but the kids had heard so much about what a fantastic fun night it is, they wanted one they could attend too. The venue and parents were not too keen on having kids attend an evening Race Night – hence it was held during the day.

The weather was damp, cold and miserable outside but inside was lovely, warm and very very noisy. In fact, the venue thought it must have been the noisiest event held there.

The onus on the event was to be a fun afternoon for the kids and parents, with fundraising less of a priority, however at the end of the afternoon over £600 had been raised which exceeded expectations.

Fun and games were included throughout the afternoon and a disco to finish off at the end which both kids and parents joined in with.

I would never recommend holding an Afternoon Race Event in the summer as obviously on a scorching hot day (wishful thinking) people are unlikely to attend, but during the colder months Race Event during the day is great fun and enjoyed by all.

An afternoon Race Event still comes with all the services that my great Race Nights do too.

Why not consider holding an Afternoon Race Event – even with the intent on it being a more sociable and team-building event rather than purely focused on fundraising?

Pub and Club Race Night

Race Nights in Pubs and Clubs.

I am always amazed at how many Pubs and Clubs say that the entertainment costs they have are too high, yet very few think about holding a Race Night.

With a Race Night you can deduct any fee for the entertainment from takings, still leaving a healthy amount to be paid to your chosen charity, which in turn will give you extra brownie points. By law, a business cannot profit from holding a Race Night so I would never encourage this, however you CAN cover your costs from the profits and give to your chosen charity at the same time.

Horse Race NightDue to the information I provide when booking a Race Night, you should be able to cover any costs BEFORE the night has even started – yes, in a way – you get FREE Entertainment for your night. High numbers are not needed either, if your Pub or Club can hold 30+ people, that is enough.

I cannot divulge too much information in public, due to competitor’s eager to get their hands on my information, so there is a bit of trust I understand – however with very little work a Pub or Club can easily hold a great, fun and cheap night.

Race Nights are boring – yes, I agree, watching Racing on the TV is not my idea of fun, however a Race Night is totally different, the atmosphere electric and people of ALL AGES can join in.

Contact me for further information and I can explain how you can make money from a Race Night, or alternatively here are a few figures for you to look at:

What can I make off holding a Race Night

Not only will you cover your costs, but at most Race Nights I hold, bar takings far exceed expectations too – an added bonus!

Presentation Awards Race Night

Presentation Night Race Night

Saturday saw me providing the entertainments for another Presentation / Awards night, this time for York Autograss Club.

This wasn’t a Race Night, but a disco, however reminded me about how successful Race Night Presentation and Awards nights are – especially when it comes to the finances.

Presentation Awards Night

Saturdays night was held in a 4 star hotel with a three-course sit down meal etc, something which isn’t too appealing to most smaller clubs, especially the likes of kids football clubs, especially due to the costs involved.

I have mentioned costs a few times now and that is where my Race Nights can REALLY help out. I do many Presentation Race Nights throughout the year and they are ideal, especially if finances are a big concern. I always say for a great Race Night you do not need a fancy expensive venue.

Holding a Race Night as well as your Awards means you don’t need any other entertainments at all. The Race Night provides the entertainment BUT also raises money to pay for your night. A lot of Awards nights use a Race Night to purely cover all costs – in essence a FREE Presentation Night.

I normally advice using only 6 races instead of 8 to allow enough time and as well as simply hosting the Race Night I can compere your evening and also allow use of my PA system and wireless microphones to make any announcements or speeches.

It truly is a great event, no hassle, cost efficient, a night to remember and most of all can work out really cheap for you !

Presentation Night Package

Reasons People will NOT Book a Race Night

Reasons Why People Will NOT Book a Race Night

I get many enquiries where the person enquiring decides NOT to go ahead with holding and booking a Race Night, usually due to being unsure of the risks involved. I openly admit there are risks BUT with the right planning you can normally avoid this. There are a few occasions where I can tell the night will not be successful (very few) and I always tell people if I feel this way.

So, I am going to try and help alleviate some of those worries, using examples below of what feedback I get. This is only a few reasons and I will follow up in future blogs.

We are just a small (football, rugby etc) club

Quite often people think they need a huge amount of people attending a Race Night for it to be successful. This is NOT the case.

I have ran Race Nights before with 30 people or less and they have raised over £1000 after all the costs have been deducted. Consequently I have held Race Nights with over 100 people who have raised a minimal amount of money.
With the planning tools and advice I give you can cover costs BEFORE the night, with this money even coming from people NOT attending the actual Race Night.

In fact you can run a Race Night, have nobody attending at all, and still make profit. Unfortunately due to competition I cannot divulge exactly how, but my Race Night Pack contains all this information and is sent as soon as a booking is made and deposit received.

We are unsure about holding a Gambling Event

First and foremost, a Race Night is NOT classed as a gambling event, so no licences etc are needed. A Race Night is similar to a lottery as there are no odds or form guides, everything is total luck.

There are numerous other stipulations that need to be adhered to, but I won’t bore you with all the details as I ensure I meet all requirements with my service.

 

Venue costs make it quite an expensive night

I always encourage people to hold Race Nights in the likes of Workingmens Clubs, Sports Halls, Church Halls, Schools etc where the hire fee is minimal or even free. You do not need spend money on a fancy venue or room decorations to hold a successful Race Night. Although a lot of higher profile companies like to, it will not benefit your fundraising.

 

I do not think we will get the support

Yes, it does happen, unfortunately quite frequently, but always when a company or club are holding their first Race Night. I have held many Race Nights where not many people have turned up, however it is such a great night they tell family, friends, other club members and a second Race Night is hugely successful and very well attended.

A lot of people are still very unsure what a Race Night is or have maybe attended other charity event where it is constantly give, give, give with money. My main aim with a Race Night is to provide a great nights entertainment, the money comes naturally if people are enjoying themselves.

 

Your Fee is a bit high for us – someone can do it cheaper/free

Firstly I would like to say I have NEVER had a Race Night where people have thought afterwards it was too expensive and NEVER had a Race Night where my fee and other costs have not been covered (with exception of Race Nights purely booked for entertainment not fundraising).

I go on a lot about my Race Night pack, which I make no apologies for, as this pack ensures you will not be left out of pocket – read above too. My Race Night pack is invaluable and something I have to try and keep as secret as possible as many of my competitors do try to get a copy. I update things regularly too to keep one step ahead.

I openly admit you will get people offering to host your Race Night cheaper than me, however my costs are kept as low as possible. Conversley I have heard about people offering to host Race Nights for free, then at the end of the night have very little profit and people not enjoying themselves – I have even heard of one where somebody offered to host the night for FREE yet the club made a loss (never have worked that one out).

 

I have never held a Race Night before.

Quite simply, the way I run my nights I base it on the person looking to book as having no knowledge whatsoever about a Race Night. I don’t want to offend people but this approach makes planning your night a breeze. Yet again I have to mention my Race Night pack which really does take you by the hand and take you through everything step by step.

On top of this, if you are stuck I am only a phone call or email away. This is my full time occupation so am avaiable anytime (apart from when actually hosting a night) to answer any queries you have. I always encourage people to contact me with any concerns, no matter how small or trivial they think they are – in fact I prefer people to contact me rather than just plough through and get concerned if people holding their first night do not contact me with any concerns.

 

As mentioned in the beginning the above are just a few reasons people are put off holding a Race Night, more to follow …………………

 

 

How Much Money can I Raise from holding a Race Night

What can I make off holding a Race Night ?

Let’s have a look at potentially how much money you can raise from holding a Race Night.

IMPORTANT : The information below is for guidance. It is in no way a guarantee or implication of what you will raise. Premier Race Nights in no way guarantee the amounts of money that will be raised.

The example below is based on 8 Races, 60 people attending on the night, everyone joins in the games and places 1 bet per race (a lot place more than one bet) and donated prizes given out where possible instead of cash. All guidance as to fundraising methods is explained in detail in the Race Night Pack which is posted to you once the booking is made and deposit received.

The information contained is based on ourselves being booked for the night. Many race night operators do not include such a comprehensive package.


Entry Fee – Based on £3 per person  £180

Tri-Cast                                                   £336

Owners Card                                            £112

Game 1                                                      £60

Game 2                                                     £60

Betting                                                     £240

Auction Race (average)                         £150

 

Total                                                 £1138

Minus our fee of £245                          £893

(why not get a company to sponsor the night to cover our fee ?)


This does not include any raffle, tombola, other auctions you may hold.

If your unsure, please do contact me as I am always open and honest, if I think you will be wasting your time and money – I WILL tell you.